100+ Project Management Objectivesposted by Anna Mar, June 27, 2016
As a project manager, your primary objective is to achieve project goals. That sounds simple enough at first glance.
However, when projects fail (as they often do) it's important to protect yourself with well designed objectives. Detail your performance objectives in a way that allows your performance to be recognized even when projects fail.
The following examples of project management objectives may help you develop your performance MBO or balance scorecard.
Make your objectives SMART (specific, measurable, achievable, relevant and time-sensitive) within the context of your projects and responsibilities.
|Primary Objectives||Deliver project objectives within time, resource and budget constraints.
Align project execution with the strategy, mission, culture and ethics of the organization.
Identify and clear project issues.
Identify innovative solutions and approaches.
Lead teams to motive and energize talent.
Sustain a sense of urgency around project critical paths and issues.
Persevere to overcome project setbacks.
Generate awareness of projects to gather support.
Implement strategies to achieve project objectives.
Deliver to commitments.
Manage individual time and stress pressures.
|Integration Management||Develop a baseline project plan.
Monitor and control project to plan.
Manage change to prevent scope creep.
Incorporate accepted changes into project plan.
Redefine project plan to reflect changes to time, scope, quality, risk and cost priorities.
Monitor project execution to plan.
Shutdown projects that are headed for certain failure (recommend re-baselining the project).
|Scope Management||Develop a business case.
Investigate project alternatives.
Determine project approaches.
Develop an opportunity analysis.
Define client needs.
Identify project objectives and benefits.
Determine project specifications.
Identify project scope.
Subdivide a large project scope into into manageable project phases or subprojects.
Develop work breakdown structures and define tasks, components and dependencies.
Define project roles and responsibilities.
Define project tasks and deliverables.
Develop time, cost and resource estimates.
Ensure that project activities are aligned with client objectives.
Develop and communicate a scope statement that defines project work and limits.
Develop a project charter.
Manage project charter approvals.
Identify and control changes that impact scope such as requirements changes.
Monitor project progress to plan.
Manage scope problems.
Communicate and escalate scope issues.
|Time Management||Prepare a baseline project schedule.
Estimate effort and time.
Identify resource requirements.
Schedule project work, gates and milestones.
Identify and manage critical paths.
Calculate probabilities of meeting project dates.
Control project schedule.
Report schedule performance.
Determine impact of delayed or early tasks.
Control scope changes and impact to schedule.
Manage change and revise schedule as required.
Manage resource utilization.
|Cost Management||Prepare project budget.
Manage budget approvals.
Control project budget.
Manage project cash flow.
Assess impact of scope changes to budget.
Control changes to project budget.
Develop cash flow forecasts.
Calculate probabilities of cost variances.
Account for costs by task, time period and cost account.
Report cost performance using methods such as earned value.
Communicate costs and manage stakeholder cost expectations.
|Quality Management||Identify quality control standards (e.g. ISO 9001).
Ensure project complies with quality control standards.
Develop a quality management plan.
Manage quality assurance.
Measure and report quality of project deliverables.
|Human Resource Management||Assemble teams according to project needs.
Establish visions and principles for teams.
Establish a team culture that allows teams to achieve objectives.
Identify training needs for projects.
Plan and schedule training and development.
Set achievable, measurable, realistic objectives for team members.
Negotiation goals and expectations with team members.
Facilitate cooperation, openness and creativity.
Motivate teams and inspire a sense of teamwork, ownership and urgency.
Involve team members in decision making to achieve acceptance of decisions and approaches.
Develop leaders and support the career growth of team members.
Provide timely recognition of team and individual achievements.
Provide timely constructive performance feedback to improve performance issues early.
Mentor team members and new project managers.
|Communications Management||Gain commitment to decisions and approaches by promoting open dialog between stakeholders.
Present complex issues clearly.
Model decisions for stakeholders.
Adapt your communication style to each situation.
Handle confidential and private information appropriately.
Proactively communicate potential issues.
Run efficient meetings using time management best practices.
Develop meaningful project measurements and KPIs and report them regularly.
Create meaningful project dashboards that provide project transparency to all stakeholders.
|Risk Management||Identify risks with stakeholders.
Compare identified risks with lists of well known project risks to ensure completeness.
Evaluate risk probabilities and impacts.
Evaluate risk interactions and assess possible risk outcomes.
Prioritize risks based on probability, impact and stakeholder priorities.
Identify risk controls.
Identify contingency plans.
Develop a risk management plan.
Apply risks to cost and time estimates to develop confidence levels.
Communicate risks and possible outcomes to stakeholders.
Gain acceptance for risk management plan.
Monitor and proactively manage risk.
Track and report risks according to the risk management plan.
Manage risk events.
|Procurement Management||Develop procurement requirements and plans such as specifications, statements of work, RFIs and RFPs.
Liaison with procurement teams and follow organizational best practices and processes.
Comply with procurement regulations.
Identify short lists of preferred suppliers.
Conduct proposal assessments and select proposals.
Ensure that proposal selection is objective and fair.
Ensure that proposal selection criteria and scoring are well documented.
Manage vendors to ensure that they meet the terms of contracts.
Control change to contracts.
Manage vendor relationships to ensure open communication and positive working relationships.
Monitor and report on vendor performance including cost, schedule, scope, quality and risk criteria.
Terminate contracts for non-performance.
Ensure payments based on milestones such as deliverables and accomplishments as per agreements.
Close out contracts and finalize payments.
Evaluate, document, communicate and socialize vendor performance.
|Stakeholder Management||Meet or exceed stakeholder needs.
Develop organizational awareness (e.g. an understanding of the organization's structure and politics).
Apply an understanding of organizational realities to achieve project goals.
Build and maintain a network of alliances to achieve project goals.
Influence decision makers to clear project issues and roadblocks.
Actively manage stakeholders to resolve issues and conflict.
Ensure that stakeholder expectations are in line with project realities.
Stand up for the project's objectives to ensure that decisions don't shipwreck the project.
A few thought provoking quotes related to change management including resistance to change, acceptance and change strategy.|
Why 80% of success is showing up.|
Organizations only do two things: change and stay the same. It's the organizations that change who own the future.|
The many faces of change management.|